Planning music for a wedding is no small task. It’s a day filled with meaningful moments, and the music plays a huge part in setting the right tone.

For DJs, having a clear plan ensures you’re on the same page with the couple. It helps you nail every moment, from the bride’s walk down the aisle to the final dance. And that’s where a wedding DJ planning worksheet comes in.

This post has everything you need to get started: a free planning sheet you can download and use for your next event, plus an introduction to SongBoard—a powerful tool for DJs who want to upgrade their planning process.

Let’s dive in!

Free Wedding DJ Planning Sheet

This worksheet is a simple yet effective tool for organizing all the details of a wedding. It’s a PDF you can share with your clients to collect their preferences and make sure every moment is just right.

Why Use a Worksheet?

A worksheet ensures that no detail slips through the cracks. It covers everything:

• The couple’s names, contact details, and wedding date
• The venue and schedule
• Entrance songs for the bride, groom, and wedding party
• Background music for cocktails, dinner, and dancing
• Must-play and do-not-play song lists
• Special dances like the first dance, father-daughter, and mother-son dances
• Any other important requests or announcements

Having all of this information in one place makes your job as a DJ much easier. It also gives the couple peace of mind knowing that their wishes are documented.

How to Use It

Download the worksheet using the link above and share it with your clients. You can send it by email, print it out, or fill it out with them in person.

Since the form is editable, clients can fill it out directly on their computer, saving you both time. Once it’s complete, you’ll have everything you need to make their wedding day unforgettable.

Want More Than a Worksheet? Try SongBoard

While a worksheet is a great start, it’s just that—a start.

If you’re ready to take your DJ business to the next level, you need to try SongBoard.

SongBoard is an online planning tool built specifically for DJs. It streamlines communication with clients, organizes all the details in one place, and makes you look more professional.

What Makes SongBoard Better?

• Real-Time Collaboration: Clients can log in to choose songs, set timelines, and leave comments. Everything updates instantly, so there’s no confusion or back-and-forth emails.
• Custom Branding: Your portal is fully customizable, so it reflects your business. This creates a polished, professional impression.
• Easy Playlist Sharing: Build playlists using platforms like Spotify, Apple Music, or YouTube and share them directly with clients.
• Save Time: SongBoard handles all the logistics, so you can focus on what you do best—playing great music.
• Affordable Options: If you’re just starting out, SongBoard offers a free plan for solo DJs. It’s the perfect way to test it out without any upfront cost.

Why Choose SongBoard Over Other Tools?

SongBoard isn’t just a tool; it’s a game-changer for DJs who want to simplify their workflow and impress clients.

Here’s why it's better over other tools:

• Error-Free Planning: With everything in one place, there’s no risk of missing important details. No more juggling paper forms or searching through email threads.
• Professional Image: When clients see your sleek, organized portal, they’ll know they’re in good hands.
• Client Trust: SongBoard makes it clear that you’re prepared, capable, and committed to making their event perfect.

With SongBoard, you just share a link to your own DJ client portal, and all information about your event is shared and can be edited in one single place.

Tips for Making the Most of SongBoard

If you’re new to online planning tools, here are a few ways to get the most out of SongBoard:

1. Set Up Templates: Create reusable templates for different types of events to save time.
2. Encourage Clients to Use It: Walk clients through the portal so they feel comfortable using it.
3. Keep It Updated: Regularly update the portal with the latest schedules, playlists, and notes.
4. Get Feedback: Ask clients what they like about the portal and if there’s anything you could improve.

Wrapping Up

Whether you use a planning sheet, an online tool like SongBoard, or both, the goal is the same: to make wedding planning as smooth and stress-free as possible.

The free worksheet is a great starting point. It’s simple, effective, and covers all the basics. But if you’re ready to step up your game, SongBoard offers a level of professionalism and convenience that a worksheet can’t match.

Ready to give it a try? Check out SongBoard and see how it can transform the way you plan weddings.