So, you're getting ready for a big wedding gig and want to make sure everything goes off without a hitch? You've come to the right place. Our DJ wedding checklist is here to keep everything smooth and stress-free on the special day. Let's dive in and figure out why this checklist is an essential tool for every wedding DJ.

Download Our Free DJ Wedding Checklist

We created this DJ wedding checklist that's available for download (for no cost).

It's a perfect way to make sure nothing slips through the cracks on the big day. Grab your copy, print it out for each event, and you'll have everything ready!

Now let's go over a few of the sections in our checklist, why we added them, and how you can use this checklist to make sure you don't forget anything for your next wedding DJ event.

Pre-Event Checklist

Before you hit the ground running, double-check everything's set. Your pre-event checklist is about making sure every detail is locked down.

You’ve got to confirm the event date, time, and venue with the client. It's also crucial to have your setup time aligned with the venue. Don't forget to test all DJ equipment! This includes speakers, mixers, and microphones. Be prepared! Pack backup cables, laptops, and power strips just in case anything goes wrong.

Prepare playlists for major moments like entrances and the first dance. You definitely want to ensure all requested songs are ready to go. Don’t miss out on the couple's “do not play” list—you don't want any surprises there. Make sure all contracts are finalized, and payments are in check.

Reminders Before the Big Day

Bring a printed schedule of the event timeline. It's super helpful when double-checking all goes as planned. Packing extra batteries for your wireless microphones is a small step, but they can save you a lot of hassle. A toolkit with tape, scissors, and spare adapters might just save the day, too. Staying hydrated with a water bottle and carrying some snacks will keep you energized for those long events.

Wedding DJ Set Up

Arrive at the venue at least two hours ahead of time. This gives you enough time to check in with the event coordinator. Set up your booth and do a soundcheck. Make sure everything is sounding top-notch.

Your equipment should be safely positioned—no tripping hazards, please! Set up your lighting and confirm all bulbs are working. Keep your backup equipment accessible. You never know when it might be needed.

Setup Day Tips

When setting up for the day of the wedding, it's important to not forget the basics:

• Keep pathways clear of cables and gear
• Talk with photographers about how your lighting might affect their shots.
• Make sure you have nearby power outlets available and functioning.

While it might seem obvious, crazy things can happen with everything going on for the wedding. That's why it's best to use a checklist!

Handling Things During the Event

You’re leading the event’s vibes, so get out there and announce the entrance of the wedding party. Timing is everything! Play songs for each scheduled moment like cake cutting. If guests have song requests, keep a list, but ensure they’re approved by the couple first.

Monitor sound levels throughout to keep the experience premium for everyone. Coordinate timing with the planner or MC, and stay alert for any unexpected changes.

Mid-Event Reminders

Stay professional on the microphone and avoid songs from the “do not play” list. Take short breaks to keep yourself fresh. Trust us, you'll thank yourself later.

Wrapping Up Post-Event

Once music’s done, it’s time to wrap up. Pack up all DJ gear and make sure nothing’s left behind. Confirm with the client that all went well and their needs were met. Leave the venue clean and clutter-free, just like you found it. Providing feedback forms or a follow-up email helps improve for future gigs.

Post-Event Checklist

Store the equipment in a safe, dry spot. Review the night for any potential improvements. Send a thank-you note to the client within a week, showing your appreciation.

SongBoard Is Way Better Than Using a Checklist

Weddings can be a whirlwind, but having all your event details organized makes for a smooth ride. That’s where SongBoard comes in.

With SongBoard, you'll have a modern event portal to manage requests, timelines, and more.

This event planning tool sets up an easy way to collect song preferences from the couple and guests. It keeps everyone on the same page so you can focus on the music and guests can focus on the fun.

Check out SongBoard to streamline your wedding DJ gigs. It’s customizable to your needs and can align perfectly with your style. Plus, it's mobile-friendly, letting you access event details from anywhere.

Closing Thoughts

Use our DJ wedding checklist to make sure everything runs without a hitch. It's designed to take the stress out of planning so your focus can be on delivering a killer performance.

Or try out SongBoard today for free, and never miss a beat! 🥳