Planning a DJ event can seem tricky, right? But with the right free DJ event planner software, you can make the process a breeze. We've picked the top 3 tools to consider in 2025. Each offers something unique to help you plan the perfect event.

1. SongBoard (Free Plan)

SongBoard makes DJ event planning easy and fun!

It is designed just for DJs. You can create events and let your clients pick the tunes they want to groove to.

Imagine having a cool portal where clients can tell you their favorite songs. Your gigs get more organized this way. Plus, SongBoard has over 100 event templates to choose from.

Isn't that convenient? You can even make your own event from scratch if you like. Each event lets you, the hosts, and the guests plan together. Everyone stays in sync.

Want to share events with others? SongBoard's got you covered. You can invite attendees and customize settings. They can add songs, update schedules, and leave comments.

You play their favorite tracks, and they have a blast. With SongBoard, you keep track of everything – schedules, playlists, announcements, you name it. Say goodbye to logistics headaches, and focus on spinning tracks.

And guess what? SongBoard is mobile-friendly. So whether you're on a phone or laptop, you've got full access. It's also flexible with different music streaming services like Spotify, YouTube, and Apple Music.

SongBoard's free plan gives solo DJs a no-cost option to try it out. Still, it offers remarkable features aimed directly at DJs' needs. When you need a reliable tool that was created just for DJs, SongBoard stands out as the best choice. You can't go wrong with this tool!

For further details on SongBoard, visit their official website: https://songboard.app.

2. Google Docs

Google Docs isn’t just for writing papers! Combine it with other tools in Google Suite, and your DJ event planning takes off.

Making a list of requested songs is easy with Google Docs. You can share the list with your clients or anyone helping with the event.

Whenever someone wants to add a song, they just hop on the document and type it in. It’s editable online, so no time wasted with back-and-forth emails. Talk about saving time!

Now, let’s talk about Google Sheets. Use it to create a timeline of the event—from start to finish. You can list specific times for songs, breaks, and announcements. Simply update, and everyone involved will always be clued in.

Need a visual aid? Try Google Slides. Use it to display the song list or schedule from your devices at the event. You’ll look tech-savvy, and it helps organizers stay on track.

Lastly, let’s not forget Google Calendar. Schedule practices, meetings, or the main gig day with reminders popping up on your phone. No more missed appointments!

Google Docs doesn’t have fancy DJ-specific tools like SongBoard, but if you're creative, it can get the job done. Check out Google Suite and make these tools your silent partners in DJ event planning.

3. Trello

Trello is a fun and flexible platform. It’s perfect for organizing all sorts of events, including DJ gigs!

Picture this: you’ve got cards full of details about the event—song lists, schedules, client notes. That's Trello for you. It helps you manage tasks visually.

Set up a board for each event. Within the board, create lists for all major components like prep, live event, and follow-up. Add as many cards as needed with checklists, attachments, due dates, and comments.

For instance, you can have a card for song selections. As clients and guests suggest songs, you add them to the card. Feeling overwhelmed with tunes? Color-coded labels can help you prioritize which ones to play.

How about schedules? Create a list detailing the event flow. Cards can indicate when to play songs, when to pause, and when to make announcements. This approach keeps you organized, and it’s pretty satisfying dragging cards across your board!

You can easily move cards around, adjust due dates, and even assign cards to team members if you have a crew. Communication within Trello is smooth. Leave comments or tag someone right on the cards.

And let me tell you about the flexibility! Access everything on the move with Trello's apps available for desktop and mobile devices.

While Trello is user-friendly and powerful, it doesn’t specifically target DJs like SongBoard does. Yet, it’s a cool option for those who enjoy a more visual and flexible approach to planning events. So give it a whirl, and let Trello manage your next gig like a pro!

Final Thoughts

With so many options, finding free DJ event planner software​ can seem daunting. Yet, each tool listed here has unique strengths! Google Docs offers flexibility, and Trello provides a visual organizational flair.

But if you’re looking for software made just for DJs, SongBoard is your best bet. It's built from the ground up with DJs in mind, providing an all-in-one professional experience.

Be sure to explore these tools, see what works for you, and keep rocking those events! Happy planning!